A special function allows you to update the attendance views as needed, rather than wait for the nightly process to execute this same functionality automatically. This update process recalculates and re-populates the Membership Defaults tables based on the date ranges you specify.

  1. On the start page, choose Special Functions from the main menu. The Special Functions page appears.
  2. Click Attendance Functions. The Attendance Functions page appears.
  3. Click Refresh Premier Attendance Views Data. The Refresh Attendance Views Data Report page appears.
  4. Use the following table to enter information in the fields:

    Field

    Description

    Students to Include

    Indicate which students you want to run the report for by selecting one of the following options:

    • The selected students only to run the report for students in the current selection enrolled in the specified date range.
    • All students to run the report for all students in the current school enrolled in the specified date range.

    Begin Date and Ending Date

    Specify the date range in the blank fields using the format mm/dd/yyyy or mm-dd-yyyy. If no dates or only one date is entered, the special function will run from the first day of the school’s term until the current date. Since this process must recalculate attendance values, the greater the date ranges specified, the longer the processing time.

    Note: The date entered must fall within the selected school year term.

    Processing Options

    Select a time to run the report:

    • In Background Now to execute the report immediately in the background.
    • ASAP to execute the report in the order it is received in the Report Queue.
    • At Night to execute the report during the next evening.
    • On Weekend to execute the report during the next weekend.
    • On Specific Date/Time to execute the report on the date and time specified in the Specific Date/Time fields.

    After submitting this report, it will be processed in the report queue. On the navigation bar, click the Report Queue icon. The Report Queue - My Jobs page displays all your reports.

    Specific Date/Time

    If you selected On Specific Date/Time for Processing Output, enter the date to execute the report using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.

    Use the pop-up menus to indicate the hour and minute.


5. Click Submit. The refresh process begins. A job file is created showing success and failures for each student processed.