How to Run Teacher Gradebooks Reports

This report prints assignment information from teachers' PowerTeacher data files for the specified period.

  1. On the start page, choose System Reports from the main menu. The Reports page appears.
  2. On the System tab, click Teacher Gradebooks. The Teacher Gradebooks page appears.
  3. Use the following table to enter information in the fields:
  4.  

    Field

    Description

    Print Gradebooks for

    Select the teacher whose attendance records you want to scan. Press and hold COMMAND (Mac) or CONTROL (Windows) to select multiple teachers.

    Note: For a staff member to appear in this list, the Staff Status field, which is accessible via Start Page > Staff > Select A Staff Member > Edit Information, must be set to Teacher.

    For classes during this term

    The selected term appears.

    Meetings

    Select the checkboxes to indicate the meetings to be scanned.

    Don't print classes that

    Select the checkboxes to exclude classes that have no students or have no assignments. You can also select both or neither of the checkboxes.

    Only assignments in this Date Range

    To limit the report to assignments within a specific date range, select the checkbox and enter the date range in the fields using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.

    Assignment header

    Select the content to include in the header for the assignments:

    • Print Assignment Name and Date Due
    • Print Assignment Key

    Print in name column

    Select the content to include in the column for students:

    • Student Name
    • Student Number

    Print Final Grades

    Enter final grades to print (optional). If you enter grades, select either the Letter GradePercent, or both checkboxes to determine how the final grades appear.

    Print which assignment score?

    Select an option to determine how assignment scores appear:

    • Point Value
    • Percent
    • Letter Grade

    Scores Listing Font

    Choose the scores listing font from the pop-up menu.

    Scores Listing Style

    Enter the scores listing font size and line height in points.

    Note: One point equals 1/72 of an inch.

    Select the formatting checkboxes you want to use. For example, select the Bold checkbox to bold the scores listing.

    Horizontal Cell Padding

    Enter the amount of space from the sides of the cells to the text in points.

    Note: One point equals 1/72 of an inch.

    Student Name Column Width

    Enter the width of the student name column in inches.

    Assignment Column Width

    Enter the width of the assignment column in inches.

    Background row shading

    Enter a percentage to determine the shade of the rows.

    Page Size

    Choose from the pop-up menu the size of the paper on which you want to print this report. To enter a custom size, enter the horizontal and vertical page measurements in the Custom Size fields.

    Margins

    Enter the size of the margins in inches.

    Orientation, Scale

    Choose the page layout from the pop-up menu.Portrait is a vertical page, and Landscape is a horizontal page.

    Scale is the finished size of the report. Fit more on a page by reducing it by a percentage, but remember to leave it as large as possible for easier viewing.

    Watermark text

    To print text as a watermark on each page of the report, use the pop-up menu to either choose one of the standard phrases or choose Custom and enter the text you want to print as a watermark in the field.

    Watermark mode

    Use the pop-up menu to determine how you want the text to print. Watermark prints the text behind objects on the report, while Overlay prints the text over objects on the report.

    When to print

    To run this report, select a time to start it:

    • ASAP: Execute immediately.
    • At Night: Execute during the next evening.
    • On Weekend: Execute during the next weekend.
    • On Specific Date/Time: Execute on the date and time specified in the following fields using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.
     
  5. Click Submit. The report queue appears.
  6. Click View once the report is completed.
  7. Note: Click Refresh to update the status of the report.

The report displays assignments and grades for the selected dates in the selected classes. Thoroughly review it to verify that the formatting and content are correct. If the report provides the data you need and is formatted properly, print it from this page or save it to another application