Final Grade/Reporting Term Setup

 

Scenario

Final Grade Setup defines the final grade bins (or final grade reporting terms) available for each class in a given school year.  This also includes the date ranges that determine which assignments are associated with a final grade.

This tutorial describes how to complete final grade setup in the beginning of the school year for a school with year-long and semester-long classes. This example school offers year-long and semester-long classes.  The school awards quarter, semester and year long grades. This tutorial is appropriate to review for schools with all types of schedules.

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Set Up Years & Terms

Set up years and terms to support year-long and semester-long classes.  This example school has three terms: Year, Semester 1 and Semester 2.  The three scheduling terms are setup at Start Page > School Setup > Years & Terms.  It is critical to create terms in the correct order, from largest to smallest starting with the full year.  For example:

1. Year
2. Semester 1
3. Semester 2

If the example school had additional scheduling terms, they would be setup after the three above: Trimester 1, Trimester 2, Trimester 3, Quarter 1, Quarter 2, etc. You may skip any scheduling terms that do not apply to your school.

Set Up Final Grades

Although this school only offers year-long and semester-long classes, the school also stores grades at each quarter.

The grading terms set up at Start Page > School > Final Grade Setup determine which final grades are available for each term in teacher grade books.

Incomplete Setup

Using the image below as an example, teachers assigned to year-long (2008-2009) classes will see Y1 as the only final grade in the grade book.  Similarly, teachers assigned Semester 1 classes will only see S1 and teachers assigned Semester 2 classes will only see S2. This setup is appropriate for schools that need one final grade at the end of a class.

Complete Setup

Using the setup in the image below, teachers assigned a year-long (2008-2009) class would see Q1, Q2, Q3, Q4, S1, S2, and Y1 as available final grades. Teachers assigned to Semester 1 classes would see Q1, Q2, and S1 as available final grades.  Teachers assigned to Semester 2 classes would see Q3, Q4, and S2 as available final grades. 

According to this set up, teachers are able to set up a separate calculation for each final grade. This setup also allows administrators to store grades at various intervals throughout the year, not just at the end of a scheduling term. For instance, at the end of the first semester, administrators can store Q2 grades as well as S1 grades.

For additional examples, read the remaining section of this final grade tutorial on PowerSource.